City of Lubbock

Community Development Programs

The City of Lubbock Community Development department exists to serve the citizens of Lubbock through programs and partnerships. Their focus on promoting self-sufficiency aligns with one of the many core interests of the Community Foundation of West Texas.

Listed below you will find information about the programs offered through the City of Lubbock to area nonprofits. Please also view the details for the City of Lubbock Development Programs Application Workshop.

 

Attendance at the Application Workshop by interested agencies is required to apply for funding.

Community Services Block Grant (CSBG)

Grant Year Funding: January 1, 2019 – December 31, 2019
Contracts and funding levels based on notification of funding from the
Texas Department of Housing and Community Affairs (TDHCA)

Intent

  • The City of Lubbock Community Development Department is seeking applications from interested organizations within Lubbock County to provide a Self-Sufficiency Program that will help income qualified persons to Transition out of Poverty (TOP). Case management is required to remove barriers and obstacles to ensure clients enrolled in the program are successful. Effective case management will assure participants in the program will transition out of poverty.

  • Applicants are invited to submit demonstrated capacity, competence and qualifications of their organization for providing these services.

  • The information contained within this document is intended to provide interested organizations with the requirements and criteria that will be used in making the selection.

  • The initial grant period for the program will be from January 1, 2019 through December 31, 2023.

The terms of the Contract may be extended on a year to year basis during a five year roll-over cycle ending December 31, 2023. Funds are received from the Texas Department of Housing and Community Affairs (TDHCA). The Agency must meet its contractual obligations during the stated funding year and are subject to board approval and Mayor’s signature.

Project Description

Self-Sufficiency (Education/Training, Employment, Transition Out of Poverty) - Programs that remove obstacles and barriers to support and result in improving the ability of low-income dual and single-parent households, to become and remain financially self-sufficient. This program’s intent is to transition program participants out of poverty. This type of program will require Case Management to track the clients as they transition out of poverty.

Purpose of the Project

In order to meet the purpose of the Community Services Block Grant (CSBG) Program, CSBG eligible entities (City of Lubbock Community Development) are to utilize their resources to assist persons to transition out of poverty and achieve self-sufficiency. CSBG eligible entities must channel resources towards effective case management systems that assist person’s transition out of poverty. CSBG eligible entities should budget CSBG funds for direct assistance for persons transitioning out of poverty.

Scope of Work (not all inclusive)

  1. Take calls to give information on programs

  2. Take calls, screen callers, schedule appointments

  3. Intake/Application

  4. Integrated & Needs Assessment

  5. Compile all required documentation

  6. Determine eligibility as per TDHCA guidelines: https://www.tdhca.state.tx.us/community-affairs/csbg/guidance.htm

  7. Case Management and Workshops

  8. Client Service Agreement

  9. Work with and make payments to utility vendors

  10. Coordination with higher educational institutions and other agencies/organizations

  11. Reconcile budget, monthly reporting

  12. Tracking clients 90 days for transitioning out of poverty

  13. Make appropriate referrals

  14. Outreach and coordination
     

Payment/Reimbursement

The CSBG Program is on a monthly reimbursement basis and funds may not be used for any other type of activity other than eligible uses as stated in the CSBG Act. City will reimburse the Contractor based upon the receipt of request for funds and project expense summary. Contractor shall submit to City invoices for items purchased, paid, pledged, etc. City shall determine the reasonableness of each and shall not make disbursement of any such payment until City has reviewed and approved each item. Contractor will submit to the City monthly expenses occurred during the month by 10th day of the following month.

For a print version of the CSBG information, please click here to download PDF file.

Comprehensive Energy Assistance Program (CEAP)

Grant Year Funding: January 1, 2019 – December 31, 2019
Contracts and funding levels based on notification of funding from the
Texas Department of Housing and Community Affairs (TDHCA)

Intent

  • The City of Lubbock Community Development Department is seeking applicants to contract with organization(s) to administer and operate components of the Comprehensive Energy Assistance Program (CEAP) and to provide direct services to clients in the form of utility assistance throughout Lubbock County.

  • Applications are welcomed from all interested agencies, organizations for-profits, non-profits or individuals within Lubbock County interested in administering/operating the CEAP.

  • Applicants are invited to submit demonstrated capacity, competence and qualifications of their organization for providing these services.

  • The information contained within this document is intended to provide interested organizations with the requirements and criteria that will be used to make the selection.

  • The initial grant period for the program will be from January 1, 2019 thru December 31, 2019.

The terms of the Contract may be extended on a year to year basis during a five year roll-over cycle ending December 31, 2023. Funds are received from the Texas Department of Housing and Community Affairs (TDHCA). The Agency must meet its contractual obligations during the stated funding year and are subject to board approval and Mayor’s signature.

Project Description

   a. The CEAP has only one major component called Utility Assistance (UA) and a minor component known as the Household Crisis (HHC). The CEAP is designed to assist low-income persons with relieving high energy cost burdens. Priority is given to the most vulnerable groups that follow: elderly, disabled, or households with children age five (5) and younger, with highest energy consumption, and the lowest incomes.


   b. Components:
          i. Utility Assistance: Provide relief to the most vulnerable households with the high cost of energy to heat and cool their homes. Vulnerable households are elderly, handicapped, and families with children age five (5) and under. The UA component provides qualified applicant’s assistance with utility bills. Elderly is considered 60 years of age or older, disabled is a handicapped individual as defined in the Rehabilitation Act. Program does not pay for deposits, reconnect, no late fees or penalties. Service must be on and remain on.

          ii. Household Crisis UA: Provide utility assistance in an energy related crisis. Currently under energy crisis the billing cycle must have at least three (3) days in which the temperature meets the weather criteria outlined in the City of Lubbock Community Development’s Service Delivery plan and Texas Administrative Code (TAC). This program pays for usage only for the crisis cycle, no arrears, late charges, or deposits. Service must be on and must remain on.
 

          iii. Household Crisis Repair: Screen potential clients, complete, evaluate, and determine income eligibility for the repair component of HHC. Priority is given to the vulnerable groups described above. Clients that do not fall within one of the vulnerable groups may receive assistance but are required to meet the weather criteria guidelines outlined in the City of Lubbock Community Development’s Service Delivery plan and the (TAC). This program will pay for the repair of heating and/or air conditioning sources and the installation on portable units.


          iv. Program Cost: Cost used to carry out the activities necessary to administer the program. Program costs may include administrative activities based the expenditure of direct services provided, planning, budgeting, accounting and client intake activities.


          v. Assurance 16: Cost to include client intake, needs assessment, referrals, budget counseling, energy education and assistance with vendors. Earned assurance 16 budget share based on expenditure of direct service funds.


   c. Reporting: Agency will need to procure a reporting system capable of uploading data to TDHCA via the required format.

Purpose of the Project

In order to meet the purpose of the Community Services Block Grant (CSBG) Program, CSBG eligible entities (City of Lubbock Community Development) are to utilize their resources to assist persons to transition out of poverty and achieve self-sufficiency. CSBG eligible entities must channel resources towards effective case management systems that assist person’s transition out of poverty. CSBG eligible entities should budget CSBG funds for direct assistance for persons transitioning out of poverty.

Scope of Work (not all inclusive)

  1. Take calls to give information on all components

  2. Outreach and home visits

  3. Screen callers, schedule intakes and complete applications

  4. Compile all required source documentation

  5. Determine eligibility as per TDHCA guidelines: https://www.tdhca.state.tx.us/community-affairs/ceap/guidance.htm

  6. Determine maximum limits

  7. Work with and make pledges and payments to utility vendors

  8. Reconcile budget

  9. Monthly reporting which includes collecting, converting, and uploading Low Income Home Energy Assistance Program (LIHEAP) household.
     

Applicants must have an established service delivery system to provide services throughout Lubbock County. The applicant must not only demonstrate capacity and ability to expand if needed to accommodate clients as the need arises or if additional funds are received.


The service delivery system must include qualified, experienced staff who are able to effectively conduct client intakes, make eligibility determinations, determine priority rating, determine number of payments and amounts, which months are eligible for assistance based on previous billing history and make pledges to vendors and maintain complete and accurate records. Applicant must provide energy education information and referral for other benefits and programs, coordinate services with vendors and other providers.


The CEAP Program is on a monthly reimbursement basis and funds may not be used for any other type of activity other than eligible uses such as administration, program costs, Assurance 16 and direct services to clients in the form of utility assistance and HHC repairs.

For a print version of the CEAP information, please click here to download PDF file.

Application Workshop

Application Process for

Program Year 2019 / January 1 - December 31

Date: Thursday, August 9, 2018
Time: 10:00 AM

Location: City of Lubbock, Parks & Recreation Conference Room
                  1611 10th Street, 1st Floor

                  806-775-2296

Texas Department of Housing and Community Affairs (TDHCA)

Community Services Block Grant (CSBG)

Comprehensive Energy Assistance Program (CEAP)

Please RSVP by calling 806-775-2296 or via email at cdinfo@mylubbock.us by Friday, August 3, 2018.

Interested agencies must attend the workshop to apply for this funding.

This meeting is available to all persons regardless of disability. If you require special assistance, contact 806-775-2296, or write to Community Development P.O. Box 2000, Lubbock, Texas, 79457, at least 48 hours in advance of the meeting.